Automate outside guest approvals this homecoming
Collect Signatures. Route Approvals. Automatically.
- Step 1
Student initiates
Request submitted
- Step 2
Parental consent
Before any records shared
- Step 3
Admin co-approval
Guest & host schools sign off
- Step 4
Payment collected
Only after approval
Every step time-stamped · Complete audit trail · No paper required
The way schools handle approvals today
For high-stakes events like prom, homecoming, and overnight trips, paper-based approval processes create real risk.
Forms get lost
Paper permission slips disappear between home, backpacks, and filing cabinets.
Signatures are incomplete
Missing parent signatures, unsigned waivers, and guests who never returned their forms.
Approvals are hard to track
Spreadsheets, email chains, and sticky notes. No single source of truth.
Forgery is too easy
Paper signatures can be faked. Without verification, you can't be certain a parent—or a dean—actually signed.
How it works
A compliant approval workflow—consent happens before any records are shared. Every step is automatic and audit-ready.
Fully customizable- 1
Student submits request
Student fills out the guest approval form with their guest's name and contact information.
- 2
Guest acknowledges event rules
The guest reviews and acknowledges the event's code of conduct and guest expectations.
If the guest is not a current student, they must also submit a government-issued ID for identity verification.
- 4
Guest's admin reviews
Students onlyOnly after consent is on file does the guest's school administrator verify good standing. The record disclosure is now covered by valid consent.
Skipped for non-student guests—the workflow proceeds directly to host school approval.
- 5
Host school makes final approval
Your team reviews the complete, compliant submission and makes the final call. Everything they need is already there.
- 6
Payment collected
Ticket payment is collected after final approval—only confirmed guests pay.
- 7
Done. No chasing.
Every signature, timestamp, and consent record is automatically organized, stored, and exportable for audits.
This protects your school. Consent is captured before the dean shares any record information—so your FERPA compliance is automatic, not an afterthought.
Generic e-signature tools weren't built for this
Enterprise signature software assumes you know all signers upfront, that everyone is internal, and that you only need a signature—not payments, verification, or structured data.
School events don't work that way.
What typical tools can't handle
- Dynamic signers whose email comes from a previous step
- Payments embedded directly in the approval flow
- Structured data that feeds directly into spreadsheets
- Student-specific rules like eligibility, purchase limits, or standing requirements
- Built-in check-in and will-call management on event day
- Multi-step approval chains with specific order requirements
Real scenario
Prom guest approval
Sarah wants to bring Marcus, a student from Lincoln High, to her prom. Here's what happens with Omella Approvals:
- Sarah submits Marcus's name and email
- Marcus receives a link, verifies his identity, and acknowledges event rules
- Marcus's mom provides parental consent authorizing record disclosure
- Marcus's dean confirms his good standing (consent already on file)
- Your activities director reviews the complete package and approves
- Payment is collected after approval
Sarah Mitchell
Student
Signed
Mar 12, 2:34 PM
Marcus Johnson
Guest
Verified & Signed
Mar 12, 5:18 PM
Angela Johnson
Guardian
Consent given
Mar 12, 7:45 PM
Dean Williams
Guest's Admin
Confirmed standing
Mar 13, 8:30 AM
Ms. Rodriguez
Activities Director
Approved
Mar 13, 9:12 AM
Compliant by design, not by accident
Consent happens before any records are shared. The workflow enforces this automatically—so your school is protected without extra effort.
Identity verification
External guests verify their identity before signing, so you know who's actually coming.
Secure signing
Every signature meets E-SIGN Act standards and is timestamped with IP address and device information.
Complete audit trail
Full history of who did what, when—accessible and exportable anytime you need it.
Built for school compliance requirements
Compliance feels automatic because it is—the workflow enforces the right order every time.
FERPA
Consent is collected before any education records (like disciplinary standing) are disclosed. The workflow enforces this order automatically.
Parental consent
When a guest is under 18, a parent or guardian provides consent before any education records are disclosed—meeting FERPA's parental authorization requirements.
PCI DSS
Payment is collected through certified, secure infrastructure—only after approvals are in place.
Timestamped audit trail
Every consent, signature, and approval recorded with timestamp, IP, and device info—exportable as CSV or PDF.
| Student | Guest | Status | Paid |
|---|---|---|---|
| Sarah M. | Marcus J. | Approved | $75 |
| Jake T. | Emma R. | Pending | — |
| Maya L. | Chris P. | Approved | $75 |
All your data, automatically organized
Every submission flows directly into a spreadsheet—no re-typing, no copy-paste errors. Export anytime, use your existing reporting tools.
- Automatic data capture from every form field
- Export to Excel, Google Sheets, or your SIS
- Real-time counts and status summaries
How schools get started
Completely free for your school. Start with your next major event.
Approvals is free
Omella Approvals costs your school nothing — no subscription, no per-form fees. Use it for prom, homecoming, and every approval in between.
Start with your next event
No lengthy contracts or complex setup. See how it works with real forms and real approvals.
Real support when you need it
Talk to people who understand school events. We're here before, during, and after your event.
Frequently Asked Questions
Everything you need to know about Omella Approvals
Ready to simplify your next event?
Let's talk about how Omella Approvals can work for your prom, homecoming, travel approvals, or other school events.
Run a paperless homecoming
